Is Your Flight Plan Ready for Your Small Business?

What, why do I need a flight plan you say? Because more than half of the pilots involved in mishaps did not file a flight plan before the accident flight. You might not fly a small aircraft but, if you are a small business owner or entrepreneur, you need the equivalent of a flight plan too. Otherwise you may be an accident waiting to happen.

Flight plans for small craft pilots are filed with the FAA so there is a record of where the pilot intends to go. If the pilot doesn’t arrive within a window of time then a search is initiated.  The lack of a flight plan has led pilots and their craft to go missing for days. If you want the benefits of a search and rescue party, you’ll need to file a flight plan.

Free Calendar Daily Flight Plan Productivity Tool from Delightability and The Experience Design BLUEPRINT
click image to open latest Daily Flight Plan Calendar as PDF

So what does this have to do with running a small business? Well, you too, should be prepared and know where you are going each and every day. How long will you fritter about before you get down to business? Will you be distracted by social media, the next phone call, the insurmountable email inbox? If you are an emergency room doctor or a first responder your plan might be to respond and react. But, if you are an entrepreneur or small business owner wanting to grow your business, you’ll need to cut through the noise and be more proactive. You’ll also want to identify the people that can help you – your small business search and rescue; these might be customers, partners, or vendors.

Like most entrepreneurs and small business owners, you likely have a long list of things that get shoved off to the back burner waiting for another day when there is more time. But more time never actually does come right?

Today is no different than yesterday and tomorrow will look much the same. You only have 24 hours in a day. When it comes to time, there is no aristocracy of wealth. Genius or laziness is not rewarded or punished with any more time.

So, to make the most of what little time you have you must make a daily plan. At Delightability, I use the daily flight plan. It’s a free download; you can use it too.

The 3 Legged Stool

3-legged-stool of operations - promoting value - delivering value - balanced personal life - Delightability LLC.

There are a few visual indicators at the top of the flight plan that serve as reminders. The first is the 3 legged stool. Any small business owner struggles with balancing between running a smooth operation, delivering on whatever their product or service is, and performing the sales/marketing/business development function. Even if you are good at all three, you’ll struggle with the limited time available in a day. With the 3 legs being all consuming there isn’t much time for personal life – that should be you sitting atop the well balanced 3 legged stool. But, get out of balance and you and your personal life topple to the floor.

The 3 Funnels

Exposure Adoption Loyalty Funnels from Delightability LLC

The 3 funnels visual is a reminder that no matter what business we’re in we have customers to serve. Those customers didn’t start out as customers, they started out as prospects. And hopefully, they’ll move beyond being customers to become loyal advocates. So, the 3 funnels are the exposure funnel where you turn suspects into prospects, the adoption funnel where you turn prospects into customers that are using your product or service, and the retention funnel where you turn customers into loyal advocates. For a bit more read this previous post.

Touchpoints

The other visual reminder are touchpoints reminding us that we can affect the quality of the interactions that our customers have with us. Exceed the customer expectation at a touchpoint and you have the recipe for delight. Check out the previous issue of the What’s Next newsletter to learn more about the Delight-O-Meter model and see a couple of examples.

Week Numbers

Other items on the daily flight plan that can help you get about your business are the weekly calendar that goes 3 months at a time and the Guiding Principles. You don’t want your business to end up like the small craft pilot that landed with his gear up. So, download your flight plan, use it daily, and check it frequently. Use it to note the people you’ll reach out to whether they are customers or consultants.  You might not get any more time in the day but you’ll make the most of the time you have available and make a bigger impact along the way.

My Book out in September is Experience Design BLUEPRINT: Recipes for Creating Happier Customers and Healthier Organizations. Sign up to be notified of its release. With it, you’ll be better equipped to design more remarkable customer experiences and then make those experiences come to life in your organization and the business landscape. Sign Up to be notified of its release and please share with others.

Book Project Update

image of one page overview - The Experience Design Blueprint by Gregory Olson
click image to open one page PDF book summary

The Experience Design BLUEPRINT is now available. The first section of the book is about making the invisible visible. You’ll learn about the experience honeycomb, experience hoop and halo, and how to model experiences, whether those are for customers, employees, voters, members, investors, patients, clients, etc. You will build a rich experience vocabulary that is relevant to your audience and to your organization’s health. You’ll learn from everyday consumer examples and then learn how to apply filters, lenses, and levers to improve experiences of any type.

In the second section of the book, you’ll learn to visualize your promise delivery system, better navigate change, and improve your skills in overcoming the barriers that plague innovations and customer experience improvement initiatives. Click here or the image to download the one page book summary along with author contact information. Please reach out if you’d like some help.

When Emails Become Overcooked Carrots

Dear Pushy Brand “Communicator,”

pushing plate of carrots awayIf I receive your email newsletters, updates, press release, etc. and I no longer want to receive your stuff, then please let me easily unsubscribe. Asking me to login to an unwanted “account” in order to change my communications preferences is tantamount to asking me to finish the meal, even though I’ve decided I don’t like the taste. Please recognize that I no longer want to eat.  Maybe I don’t like your food or I’m simply too full.  Whichever the case, please don’t fight me when I push away the plate. Better yet, be a good host and recognize when I’ve long stopped eating and simply offer to take away the plate for me.

Sincerely,

The many peeps that are full of your brand, but not as full as you are

Are Communications Helping Your Relationships?

 

universe of people - Delightability

Timely and relevant communications is essential for businesses to reach their target audience.  Anything less is noise that will largely go unnoticed or worse irritate the intended audience. Sadly, many organizations fall into the trap of poorly segmenting communications. Sales and even some marketing personnel fail to differentiate between suspects, prospects, and customers. When this happens, loyal customers are often overlooked. Think how a loyal customer feels about your brand when prospects receive better offers than they do. This results in customer churn, diminished sales, and poor loyalty.

To solve this problem companies should segment customer communications into 3 stages.

  1. The first stage is Exposure. Here you expose suspects to your products and services and turn them into a prospect.
  2. Next is the Adoption stage. Getting your prospect through the sales process and consuming your product or service is the goal.
  3. The last stage is Retention. This last one is most often overlooked as sales driven personnel and processes are “on to the next” big sale or initiative.

3 funnels - suspects - prospects - customers - advocates - Delightability

 

Bain and Company research established that it is 10x more costly to acquire a new customer than retain an existing one. So naturally, you wish to retain customers and turn them into advocates.

Benefit of creating advocates include:

  • pay more, especially for premium treatment
  • buy more and often without ongoing sales efforts
  • provide useful input on products and services
  • insulate you from the effectiveness of competitor’s price promotions
  • reduce the cost of your exposure funnel related marketing activities

Properly enabled, advocates also influence like minded individuals and expose them to your brand. Because of this, it is important to continue to build the relationship. This is especially relevant in an era where buyers turn to social networks and online information sources for opinions and counsel before completing a purchase decision.

Here is how to improve customer communications

  1. Conduct a communications audit and establish your baseline
  2. Ensure everyone is clear on the definition of customer terms i.e. suspect, prospect, customer, and client
  3. Actively segment communications based on the 3 stages of relationship
  4. Watch response rates and loyalty improve